10 Office Organization Tips You Need to Try
10 Office Organization Tips You Need to Try
No matter the area of business you work in, organization is important. Check out these 10 office organization tips to help ensure that nothing gets lost ever again!
Keyword(s): office organization tips
Are you tired of navigating a messy workspace?
Disorganized spaces can directly impact work performance and psychology. Working in a cluttered office can even affect the way you interact with colleagues, clients, and employers.
It can be difficult identifying organization solutions, especially when maintaining a busy schedule.
However, a clean and clear office can be in your future today.
Read on for insight into office organization tips that truly work!
1. Make Use of Wall Space
It's easy to forget about the space office walls offer, especially when it comes to organization. To minimize surface or floor clutter, harness the power of vertical real estate.
This may mean using sleek floating shelves to shelve books, store boxes of files, and arrange plants.
Walls are also excellent places for hooks, which are useful for hanging coats, scarves, and office organizers. Embrace a modern look by hanging lamps from the ceiling so that you can free up desktop space.
If your desk is home to a dozen small picture frames, turn these into a wall collage or corkboard display.
2. Minimize Floating Objects
An organized office is an intentional office. Every object should have its own place.
It's easy to clutter an office space simply by having an array of floating objects, such as pens, binder clips, sticky note pads, and other office supplies.
Store floating pens in a large pencil container, like a mug or a vase, next to your computer. Organize other floating office supplies in a desk drawer, placing them in a drawer organizer.
Minimize the number of objects you have in your office that are likely to "float." Reduce your pen collection, leave only one mug at the office, and rely on one sticky notepad at a time.
3. Digitize When Possible
It's easy to drown in documents in any office. The best organization tips involve minimizing document supplies and digitizing when possible.
Turn existing documents into digital PDFs or documents as necessary. Limit paper trails by exchanging digital copies of critical correspondence with colleagues and clients.
Don't forget about organization once you start storing pages in the cloud, however. Organize those digital files mindfully, and be sure to categorize as is appropriate.
4. Make the Trash Can Accessible
Reduce trash clutter by placing a large trash can in an accessible place. If your current bin is too small for your weekly needs, invest in a larger one.
Make sure to take out the trash as often as possible. In some cases, it may even be feasible to keep your trash can outside of your office near the door.
This can free up ground space and minimize the sense of office disorganization.
5. Do a Weekly or Monthly Purge
An organized office is an investment. Putting in the time to keep your workspace clean and clear is one of the most effective office organization tips available.
We recommend implementing a weekly or monthly purge to eliminate clutter and unnecessary items. This may also involve going through lingering documents, clearing off desktop space, and emptying that office closet.
Remove anything that isn't absolutely essential to your work performance and daily business operations.
6. Use Document Trays
If you deal with a daily mountain of paper in the form of invoices, memos, and other documents, implement a fail-safe organization system.
One simple way to manage documents is with document trays. Trays enable you to stack and contain floating pages.
They also can help create a workflow system. Use trays to distinguish documents that need immediate attention, for example, and those that have future deadlines.
Document trays are ideal for organizing constant streams of paper. Archive other documents using a file system or digitizing them for cloud storage.
7. Create Functional Space
When it comes to office organization tips, creating intentional space is key. Divide areas of your office into specific functions.
Designate one area, for example, for personal use. This may be a corner bookshelf or a portion of your desk devoted to storing personal items like wallets and sunglasses. Select other areas designed for work-only use.
It can be easy to forgo boundaries between work and non-work spaces. However, keeping the two separate can aid in mental focus and task orientation.
8. Invest in Drawers
Drawers offer a magical solution for desktop clutter. This is particularly the case if drawer contents themselves are organized.
If you feel as if you are continually wading through office materials, bring more drawers on board. Choose drawers that suit your organization needs. Small and narrow drawers, for example, are ideal for storing excess office supplies, keys, and wallets.
Keep drawers organized with dividers and drawer organizers. Place items that you regularly access at the top of drawer towers.
9. Organize Files Intelligently
Gone are the days of flipping through file cabinets attempting to find a certain document. Organize file folders the right way by using tab dividers, expanding files, and more.
Use custom tab dividers to break thick file folders into smaller storage segments. If your files are chronological, arrange folders with the most current documents at the front of the drawer.
At Exhibit Indexes, we have an extensive array of dividers, folders, and file organizers. View our full product list here.
10. Sweep Surfaces Daily
Once you've truly spent time organizing your office, don't let your hard work go to waste. Establish a routine of sweeping surfaces daily.
This may mean setting aside five minutes at the end of every workday tossing trash, clearing desktop clutter, and arranging documents. Leave your office in the condition you want to experience it in the following morning.
Office Organization Tips
Boost your daily work performance by maintaining an organized and headache-free office area. Implement these office organization tips to set the daily standard of operating in a decluttered workspace.
Invest in storage solutions designed to minimize clutter, such as floating shelves, drawers, and trays. Limit the number of floating objects on surfaces and digitize documents if possible.
Organize documents intelligently and create intentional space to establish a work-life balance.
At Exhibit Indexes, we love helping all of our customers achieve functional and effective workspaces. Learn more about why you should choose us for organization solutions today!