Are you struggling to keep your law office organized? Check out these organization tips for a neat and tidy office space.
Is your law office out of order? Are you spending more time looking for documents than seeing clients? If so, it's time to get things under control.
Keeping a neatly organized law office shows your clients that you're a professional. If you can't keep up with your client's documents, they may not feel that you can handle their case.
So, you need to learn law office organization tips. Keep reading to get the best.
1. Stop Depending on Your Memory
Unfortunately, you can't trust your memory. No one can.
The human brain is magnificent at remembering a plethora of details across our lifetime, but it's not perfect. A phenomenon like the Mandela effect or the Google Effect proves that the human brain is not as reliable as we may think it is.
If you're trying to personally remember meetings, court dates, and other important times, stop now. You're likely not remembering some of the most important things that you need to do.
So, stop depending on your memory and start writing things down. Whether you choose to have a physical agenda or a digital calendar, you need to make sure that you're consistent about making these dates a priority.
Sticky notes and mental tabs aren't enough to keep a busy professional like yourself tied down.
2. Get Your Desk Sorted
Once you realize that you can't personally handle everything, you need to start decluttering your desk. The most common and easiest way to do this is by removing everything. A clean slate makes it easier to get organized.
Take everything off of your desk and out of its drawers. Then, think about what you want your desk to look like and where you want your things.
We recommend taking a minimalist approach to your desk. Having too many things on top of your desk can be distracting and keep you from getting work done.
The more things that you have stored away, the better. Just make sure that you're keeping the things that you use the most closest to you. For example, you might want to keep your stapler in the top drawer of your desk if you use it often.
3. Clean Out Your Drawers
Next, focus on all of the drawers in your office. Hopefully, you have extra storage in your office. For example, you may have filing storage.
Whatever kind of organizational system you use, make sure that you've designated what goes in every single drawer. Assigning each drawer it's own purpose will help you keep up with things as you get them.
Organizing as you go is easier when every drawer in your office has a set purpose.
4. Create a Filing System
A filing system is a must for any law office. Keeping all of your clients' information organized is essential.
Therefore, you should have a top-of-the-line filing system to keep everything in the right place. Investing in custom printed tabs and hefty file folders will keep all of your documents in order whenever you need them.
Nothing is worse than opening a file cabinet to a stack of randomly-organized documents.
So, get your cabinets under control. Find the best way to organize your documents and start from scratch.
Empty your file cabinets and put everything back one-by-one. It may seem like a tedious process now, but it's worth it in the long-run. You'll thank yourself later when you can find a client's documents in a matter of seconds.
5. Make Your Digital and Physical Documents Consistent
If your law firm carries both digital and physical documents, you need to make sure that everything is consistent. If you have digital files that don't match physical documentation, this could get confusing.
We recommend taking the time to input a digital copy of every physical document you have and vice versa. As you're putting these documents together, we also recommend that you use the same filing system online as you do offline.
Your filing system online should be the same filing system that you have in your filing cabinet. This will make it easier to match physical documents to their physical counterparts. Plus, you won't have to remember two different filing systems.
6. Select a Communication Channel
Job-related disorganization is a financial burden, especially in the world of law. If your business isn't keeping up with all of its moving parts, you're likely to see some things become compromised in the process.
One of the biggest problems is communication. You may not think about it, but communication can be a big source of disorganization within a company. For example, you may tell your partner to put something on the company calendar. If they don't do so, you're likely going to forget whatever that event was.
The easiest way to combat communication issues within your law firm is by choosing and implementing a specific communication channel. Staying organized is much easier when everyone stays on the same page.
Whether it's a group text messaging chain, a Google Teams chat, a Slack channel, or something else, you and your coworkers must keep work-related conversations on this platform. This makes it easier to keep everything sorted
7. Don't Make Office Organization Too Complicated
Lastly, you shouldn't make things too complicated as you're organizing your law firm.
Don't make a filing system that you can't figure out. Don't create a work environment that is too much for your brain to handle. Don't choose a communication channel that doesn't work.
Staying organized shouldn't be a chore. Rather, it should be an enjoyable way to keep your office in check.
Law Office Organizational Supplies
Keeping your law office organized will make your job much easier in the long run. Getting things in order may take time, but it will be worth it later.
When you're ready to get started, we're here for all of your organizational needs. From will supplies to index dividers, we have a plethora of law office organizational supplies to get you started on your office organization journey.
What are you waiting for? The sooner you get started, the easier your job is going to be.