Many businesses have decided to go paperless, but paper is still an essential tool for many lawyers. But paper is just one of many law office supplies you need.
If you run a firm, you need to know how to order the supplies you need without wasting time or resources. Keep reading to learn how to get the office supplies your firm needs.
Know What You Need
Before you can order law office supplies, you should figure out what supplies you currently have and what you need. If you're just starting your law firm, you're going to need to order more supplies than an existing firm that needs to top off their stock.
All law offices need furniture, technology and paper supplies. You may need more of one category than another law firm. Even if you've worked for other law firms, you may need to adjust your ordering strategy.
Take stock of any furniture you have for use in your law office. All of your employees will need a workspace. The lawyers and paralegals will all probably need individual desks.
Your receptionist and other administrators may be able to share a table or desk.
Everyone will need a chair, and you'll need chairs for a waiting area for clients. That way, they can be comfortable when visiting your office.
Your law firm will also need some technological tools. Most employees will need a laptop or desktop to use for email and writing documents.
You should also get an office subscription to software for word processing, email management and other communications. If you take a lot of phone calls, you'll also need a phone for your office.
It can be easy to forget about ordering software and hardware, but it's essential to many law firms in the age of technology.
As old as it may sound, law firm supplies include paper supplies. Even if you work a lot on your computer, you may need to deal with paper files.
You should have a stock of paper and ink so that you can print contracts and other documents. A good inventory of folders can help you organize the things you print off so that you don't lose them.
If you have a few key clients, you can even order folders with custom labels. That way, you can organize materials for your important clients without wasting time labeling them yourself.
Consider Your Space
Once you have a list of the best law office supplies, you should consider your office space. Think about how big the office is and how big each desk or workspace is.
If you don't have much space, you'll need to stick to the essentials when ordering supplies. That way, you can use as much space as possible for your work.
However, if you have an extra room to use for storage, you can order legal document supplies in bulk. Then, you can always have more than enough to get your work done.
Ordering in bulk can be an excellent way to save money. But if you don't have the space, you may want to start with a smaller order. When you get a bigger law office, you can start to order more supplies at once.
Along with your space, you should also consider your team. If you have more employees, you may need to order more supplies than a firm with fewer people.
When looking for cheap law office supplies, consider your budget. Some law offices have plenty of money to spend on supplies each month.
But if you have a tighter budget, you'll need to order fewer things or order less often. You may also need to make sacrifices to find cheap office supplies.
Some cheap items won't last long. While that may be okay for something like printer paper, you want your folders and envelopes to last. Then, you can add new labels and use the same folders and envelopes again later.
You can lower your spending on law office supplies. But try to avoid lower-quality items that will tear or break when you use them.
Find a Good Supplier
You can find tons of companies that offer law firm supplies. But once you know what you need, how much you need and your budget, you can look for the best supplier.
A good supplier should be able to offer a few different types of supplies so that you don't have to go to a bunch of stores and companies. If you can order multiple things from one place, you can cut down on the time you spend shopping and ordering.
The right supplier will also be able to work with you and answer your questions about their products. If your order takes a while or goes missing, you want to make sure the company can replace it.
No two law firms will use the same suppliers for their law office supplies. It all depends on what you need and when you need it.
Choose the Delivery Method
Once you settle on the best company to order your law office supplies, consider how the supplies can get to you. Think about if you want to order your supplies online or over the phone.
If you have a busy law office, ordering online may be easier. That way, you don't have to spend time on one of the phone lines to order your next set of law office supplies.
You should also determine if you want to pick up the order or have someone deliver it to your office. Getting your supplies delivered can save you time so that you can work on more client cases.
If you prefer a particular delivery service, you can ask if the supplier works with them. But any courier can get your office supplies to you.
Get the Law Office Supplies You Need
The right law office supplies can make a huge difference in your workday. You won't have to worry about setting up or organizing client files, and you can focus more on your work.
But you should know how to get the best law office supplies. That way, you don't have to waste time searching for a supplier and ordering what you need.
Are you ready to order some legal supplies? Check out our legal papers and other office supplies for law firms.