Did you know that professionals take an average of 18 minutes to locate a document?
Even if you only search for one document a day, that's 72 hours lost per year.
As you can see, companies can waste a lot of precious time (and money) because their documents were not organized well.
Luckily, tab dividers can make document organization simple and stress-free. Whether you're a law firm, a construction company, or an accountant, organizing your documents can help you worry less and focus more time on keeping your clients happy.
Keep reading to find out why you need tab dividers and how they can help you keep your documents organized.
Save Time By Organizing Your Documents
No matter what type of project you're working on, you want to be able to locate your documents without wasting any time. This is where tab dividers come in.
For example, side tab dividers can help you keep your documents organized into categories. You could keep track of these categories by creating a table of contents at the beginning of your binder, such as "Tab 1= Opening Argument."
If you have complex files that require even more organization, consider using bottom tab dividers. These are dividers that allow you to methodically organize everything in your side tabs. What's great about bottom tab dividers is that they let you instantly find the information you're looking for, which can save you a lot of time.
Binder divider tabs can also help you file documents immediately because you will know exactly where to put them. This gives you more time to focus on running your business.
Help Keep Your Costs Down
Although you might need to spend money on buying dividers at first, you can save money in the long run. In fact, you can actually lose money by having a disorganized office. Did you know that office clutter and disorganization can cost some companies $65,000 per year?
For example, you might spend a lot of money on paying your employees extra hours because they're wasting a lot of time looking for documents. But, when you organize your documents, you save money by making sure that your employees are being more productive.
Keeping your documents organized will also lower the chance that something could get lost. You don't want to lose your client's precious documents, nor do you want to have to pay to replace them. 7.5 percent of all documents get lost, and you certainly don't want to contribute to this statistic.
If you've ordered and paid for reports or photocopies, you don't want to drain your company's resources because one of these documents got lost or misplaced. You might even have credits or discounts offered to you on your next supply purchase that you will want to keep ready and available.
Another great way that tab dividers can keep your costs down is because they are reusable (just make sure they are of good quality). If you have numbered dividers or ones with letters on them, you can re-use them for a completely different project. In this case, all you would have to do is change the table of contents for your binder.
You could also reuse your dividers to repurpose old filing cabinets that may not have the best organization. Instead of buying new ones, you could make documents easier to find in the filing cabinets you already have.
Tab Dividers Can Simplify Your Office Procedures
If you have a large number of complex documents, it can be a headache to determine how you will organize them. Remember that organizing your office doesn't have to be complicated. Tab dividers can actually help you create simpler office procedures.
For an office with a large number of employees, you can create a filing manual for all of them to follow. This way, there is no confusion about where documents are. If a temp or new employee comes to your office, they can refer to your manual, where you can write instructions like "place all photocopies in Tab A."
Then, the employee can read your manual and put away the documents with no trouble. When documents are in their proper places, it becomes effortless for your other employees to locate these documents later.
Having simplified office organization not only saves you time and money but can help make your workplace less stressful and more enjoyable for everyone.
Customize Your Office's Organization
You might think that tab dividers are a one-size-fits-all solution, but this definitely isn't the case. Not every office is exactly the same, and you need to keep your office's unique needs in mind. Additionally, if you have an important meeting with a client coming up, you will want to show them that you are highly organized and that you will take good care of their confidential information.
If you're a legal office, you can buy tabs that are specific for your type of work, such as legal index tabs or exhibit dividers. If you're a construction company, you can organize your projects through various numbered tabs, choosing between unlaminated and laminated if you need more durability.
Additionally, if you have a project that needs more specific document organization, you can buy blank tabs. You can either write on these tabs or print a sticker to make it look more professional. And, like with regular dividers, you can make a custom table of contents at the front of your binder or file to keep everything in its proper place.
If you'd like professional-looking tabs custom-made for your office, such as double-sided or colorful ones, consider ordering custom printed tabs to meet your specific needs.
Start Organizing Your Office Today
Tab dividers can be the key to amplifying your document organization.
No matter what type of office your company is in, organizing your documents can be simple. It can also make you feel more confident and in control as you handle the everyday tasks of your business.
Want to start organizing? Take a look at our wide variety of tab dividers to help meet your office's organizational needs.